The Expatriate Archive Centre (EAC) is looking for a knowledgeable, pro-active and dedicated Office Manager.
Working hours: part-time, 18 hrs per week (three days per week)
Application deadline: 16 March 2025
Starting date: 1 April 2025
To apply: send a CV and motivation letter (both in English) to welcome@xpatarchive.com. Incomplete applications will not be considered.
A financial test will be part of the assessment. For more information, contact Kristine Racina at director@xpatarchive.com.
All applicants must hold a valid EU work permit.
Job Context:
The EAC is an independent, non-profit foundation based in The Hague. It collects and preserves the life stories of expatriates worldwide for research.
The team includes a Director, an Archivist, an Assistant Archivist, a PR Manager and an Office Manager. The EAC is supported by an enthusiastic team of volunteers and interns of different backgrounds, nationalities, and ages.
The EAC prides itself on offering a welcoming environment. It runs a range of programmes designed to help volunteers develop their skills and competencies.
The Office Manager reports to the Director. The working language at the EAC is English.
Responsibilities:
– Handling incoming correspondence and queries, office administration, document management, filing, staff and volunteer events etc.;
– Responsible for the financial administration, including payment of invoices, bookkeeping, and preparing budgets;
– Organising any archiving required within the office and maintaining records of all files stored to allow for easy recall of any archived files, both physical and digital;
– Delivering HR support, liaising with payroll administration;
– Assisting in the recruitment and orientation of new staff members and volunteers;
– Maintaining office policies and managing health and safety procedures;
– Providing basic IT support;
– Leading and assisting with meeting planning, including setting up, taking minutes, catering as needed;
– Managing secretarial tasks to support the staff and Board;
– Managing stock for office supplies and groceries;
– Maintaining an optimal work environment for colleagues at the office and home.
Qualifications and skill requirements for an ideal candidate:
– 3-5 years of work experience in an administrative role;
– Knowledge of accounting and financial administration is a must;
– Knowledge of administrative practices and procedures is a must;
– Experience with accounting software, knowledge of e-boekhouden is a plus;
– Knowledge of human resources management practices and procedures;
– Strong communication skills with a good command of English and Dutch, both written and spoken;
– Proficiency in MS Office, with an aptitude to learn new software and systems. Experience with working in the Cloud is a plus;
– Strong organisational and time management skills and ability to prioritise;
– Keen attention to detail, with a demonstrated ability to work accurately;
– Excellent problem-solving skills, capable of resolving issues efficiently and effectively;
– Ability to manage and motivate volunteers;
– Self-starter and able to work independently.
Original vacancy: https://xpatarchive.com/job-vacancy-office-manager/
Republished with permission